Receptionist (Part-time)

The receptionist has the unique responsibility of making a good first impression, which can impact the success of the company for a long time.

The Receptionist is responsible for providing secretarial, clerical and administrative support in order to ensure that the activity of the company is performed in an effective and efficient manner.

Responsibilities

– Provide office support services in order to ensure efficiency and effectiveness within the Company
– Receive, direct and relay telephone messages and fax messages
– Pick up and deliver the mail
– Maintain the HR filing system
– Assist in the planning and preparation of meetings, conferences and conference telephone calls
– Maintain an adequate inventory of office supplies
– Provide word-processing and secretarial support
– Organize travels and maintain travels expenses
– Keep weekly and monthly track of expenses
– Give support to other departments (administration, HR, accounts, …) on administrative tasks

Main Activities

– Answer all incoming calls and handle caller’s inquiries whenever possible
– Re-direct calls as appropriate and take adequate messages when required
– Greet all visitors and the office personnel to the building in a friendly and a sincere manner
– Assist and/or direct all visitors, including vendors, clients, job candidates and customers
– Ensure completion of paperwork, sign-in and security procedures
– Fill a minor security role by monitoring access to the building by visitors
– Perform clerical duties in order to maintain company facilities
– Develop and maintain a current and accurate filing system
– Monitor the use of supplies and equipment
– Coordinate the repair and maintenance of office equipment

Our offer

– Salary: 9.000 gross/year
– Part time shift: 20 hrs/week, Monday to Friday 13:00-17:00
– Real possibility to grow within the company
– International working environment